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or workshop this form is no longer in use please complete this request in servicenow see conference request at uct cmd02 website application use when applying for the creation of a website either in the uct web cms content management system or another suitable repository this form is no longer in use please complete this request in servicenow new website application cmd03 application for domain administrator training and access to uct web cms when applying for training and access for a domain administrator to manage maintain content for a site in the uct web cms content management system this form is no longer in use please complete this request in servicenow add change domain administrator cmd04 website activation application use either when you have an existing site that is being replaced with a new site on the uct web cms content management system or if you have a new site which you want to make live this form is no longer in use please complete this request in servicenow make website live cmd04 website deactivation application this is a request to deactivate an existing site which has been created in the uct web cms this form is no longer in use please complete this request in servicenow remove website cmd05 application for uct web cms training when applying for training of senior content manager s content manager s page manager s to manage maintain content for a site in the uct web cms content management system none 04 07 2014 cost accounting co file name form title when to use the form help document movie last changed removed the following forms were removed as they are no longer in use co101 co102 co105 co106 co108 co111 co116 co103 application for cost center maintenance when you want to create or maintain a cost center for more than 3 requests please use the co103 spreadsheet none 24 01 2011 co104 application for cost center cc group hierarchy maintenance standard hierarchy when you want to create or change a cost center group that is part of the standard cost center hierarchy none 19 02 2008 co107 application for real internal order maintenance when you want to create or change a real internal order for more than 3 requests please use the co107 spreadsheet none 01 09 2014 co112 application for real internal order rio group maintenance when you want to create change or delete a real internal order group none 24 01 2002 co113 application for creation of fund cost object relationships zfit update when you have a new or existing fund or cost centre and you would like to create zfit relationships none 29 08 2023 co114 application for deletion of fund cost object relationships zfit update when you would like to delete zfit relationships none 29 08 2023 co115 request for co reposting when you wish to repost costs or revenue from one cost object to another you can repost from a cost center to a rio or vice versa as well as from one cost center to another or one rio to another this form cannot be used if you need to change a cost element gl or a fund in this case use a journal instead fm014 none 22 09 2023 doctoral degrees board ddb file name form title when to use the form help document movie last changed ddb01 form no longer in use replaced by ddb07 ddb02 form no longer in use replaced by ddb07 ddb03 appointment of additional examiners when appointing additional examiners for a phd thesis none 20 08 2020 ddb04 previously known as ddb03 supervisor s report when the supervisor of a phd candidate reports on the candidate to the doctoral degrees board none 30 05 2022 ddb05 coa recommendation on examination when the committee of assessors has met and recommends to the doctoral degrees board the status of the examined thesis page 3 of ddb05 25 06 2021 ddb05a coa recommendation on re examination when the committee of assessors has met and recommends to the doctoral degrees board the status of the re examined thesis page 3 of ddb05a 12 04 2023 ddb05b oec report and recommendation on examination when the oral examination committee oec has met and recommends to the doctoral degrees board the status of the examined thesis and oral examination of the phd candidate page 4 of ddb05b 12 04 2023 ddb06 certificate of corrections when the supervisor of a phd candidate certifies corrections to a phd thesis none 08 09 2020 ddb06a template for corrections this template is used by a phd candidate to list the corrections made to their thesis in response to the examiners comments criticisms after receiving a result ii outcome none 31 08 2020 ddb07 appointment of coa and examiners when appointing members of the committee of assessors and examiners for phd theses none 17 01 2024 ddb07a examiner s declaration form when three or more examiners have agreed to examine a phd thesis none 17 01 2024 ddb08 thesis open access suppression form when there is a need to prevent your thesis dissertation from being made available online via openuct none 20 07 2020 ddb09 notice of intention to submit phd thesis when wishing to declare submission of a phd thesis none 29 03 2023 ddb10 phd ip assessment form this form is to be completed by phd students registered in engineering and built environment health sciences and science prior to thesis submission note this form must be submitted in conjunction with ddb09 none 14 04 2021 ddb11 declaration and submission form this form is to be completed when uploading a doctoral thesis for examination none 29 03 2023 ddb12 examiner recommendation on examination used by external examiners when making a recommendation on the examination of a thesis submitted for the degree of doctor of philosophy none 04 10 2022 ddb12a examiner recommendation on re examination this form is used by external examiners when making a recommendation on the re examination of a revised thesis submitted for the degree of doctor of philosophy this form is used by external examiners when making a recommendation on the re examination of a revised thesis submitted for the degree of doctor of philosophy none 04 10 2022 ddb12b examiner preliminary recommendation on thesis this form is used by external examiners when making a preliminary recommendation on the examination of a thesis submitted for the degree of doctor of philosophy this form is to be submitted prior to the oral examination none 17 01 2024 ddb13 turnitin plagiarism declaration this form is completed by phd students and their supervisors note phd students must submit this form with their thesis for examination none 09 06 2020 ddb14 confidentiality on the nomination of examiners this form must be completed by phd students and their supervisors at intention stage note supervisors may not discuss or disclose the names of examiners to their phd students before the end of the examination process and subject to the examiners consent none 12 12 2023 ddb15 checklist for inclusion of publications in a phd thesis this form must be completed by the coa chair to determine a student s contribution to publications that they intend to include in their thesis none 17 01 2024 ddb16 template for revisions this template is used by a phd candidate to list the revisions made to their revised thesis in response to the examiners comments criticisms after receiving a result iii outcome none 31 08 2020 ddb17 appointment of an assessor when appointing assessors for a phd thesis none 16 10 2020 ddb17a assessor s declaration form when approved assessor s have agreed to assess a phd thesis and are about to be appointed none 16 10 2020 ebe faculty ebe file name form title when to use the form help document movie last changed removed the following forms have been removed and are no longer in use ebe01 ebe02 ebe03 ebe04 ebe05a basic risk assessment for outdoor off campus activity when a staff member wishes to provide a risk assessment of the of the outdoor off campus activity area ebe05hlp 30 04 2018 ebe05b student information and consent for outdoor off campus activity when a student wishes to participate in an outdoor off campus activity ebe05hlp 30 04 2018 ebe05c authorisation for outdoor off campus activity when a staff member in charge of an outdoor off campus activity wishes to gain authorisation from the head of department prior to the commencement of the activity ebe05hlp 30 04 2018 health sciences faculty fhs file name form title when to use the form help document movie last changed fhs001 clearance of non gob proposals when you are applying for receiving funding such as contracts related to non research activities none 28 08 2023 fhs002 clearance of research proposals also known as c1 note this form is no longer in use and requests must instead be sent via the electronic research administration era system see also era pre awards application process fhs003 aec animal research ethics committee application form when you are applying for ethics approval to perform testing on animals none 13 12 2018 fhs004 aec annual progress or final report form when you need to submit an annual progress and study closure report to the animal ethics committee none 28 05 2018 fhs005 aec application for minor amendment s to a previously approved study by animal ethics committee when you are making minor amendments to a previously approved study by animal ethics committee none 28 05 2018 fhs006 protocol amendment when making changes to a protocol approved by the human research ethics committee see 2012 hrec guidelines on amendment submissions fhs006hlp 16 02 2022 fhs007 amendment study staff when making staff changes to a protocol approved by the human research ethics committee fhs006hlp 16 02 2022 fhs008 internal adverse event or unanticipated problem reporting when reporting an internal adverse event or unanticipated problem with an active protocol fhs008hlp 16 02 2022 fhs009 reporting form for safety information when summarising and submitting an updated investigator brochure except if accompanying a new protocol application safety information or publication an audit report with significant findings or a hold on activity none 16 02 2022 fhs010 study closure report when you wish to close a study none 16 02 2022 fhs011 study deviation when you need to report major protocol violations fhs011hlp 16 02 2022 fhs012 study exception when you need to report major protocol exceptions none 16 02 2022 fhs013 new protocol application form section a when you need to apply for a new protocol section a note applicants for databases registries or repositories should only fill out form fhs020 see also hrec fee structure and hrec debit order forms on hrec website and checklist fhs013 submissions fhs013hlp 30 05 2022 fhs014 preparing a synopsis section b pointers for researcher when you need pointers on preparing a synopsis section b note this is not a form in itself none 16 02 2022 fhs015 research protocol section c when you need to complete section c of a new protocol application fhs015hlp 16 02 2022 fhs016 annual progress report renewal when you need to submit an annual progress report to the hrec fhs016hlp 28 02 2022 fhs017 annual progress report renewal when you need to submit an annual progress to the hrec for record reviews audits collection of biological specimens repositories databases registries fhs016hlp 16 02 2022 fhs018 short courses run by departments when your department unit is intending to run a short course or workshop none 15 12 2009 fhs019 final report when you need to close a study record reviews audits collection of biological specimens repositories databases registries none 16 02 2022 fhs020 application to establish an ongoing database registry or repository for research purposes when you need to apply for an ongoing database registry or repository none 21 02 2023 fhs021 undergraduate student research protocol application form when you need to apply for an undergraduate student research protocol see also new protocol submission checklist none 21 02 2023 fhs022 application form for major capex projects first phase preliminary request for any major uct space project which exceeds r100 000 including self funded projects none 19 10 2017 fhs023 application form for major capex projects second phase for any major uct space project which exceeds r100 000 including self funded projects none 19 10 2017 fhs024 application form for minor capex projects r100 000 for any minor uct space project which is less than r100 000 including self funded projects none 19 10 2017 fhs025 vendor request application this form has been removed until further notice none 22 01 2020 fhs026 application form for uct sponsorship and insurance for clinical research when applying for uct sponsorship and insurance for a faculty of health sciences study involving human participants none 22 09 2021 fhs027 additional information for opening a new health science fund important additional information to be supplied when you want to open a new health science fund none 12 01 2021 fhs028 request for new space or space modification when requesting a new space allocation or a space modification that does not require uct funding none 19 10 2017 fhs029 aec application form for the use of animal material for scientific purposes when applying for the use of animal material for scientific purposes note this form has been moved to a new platform see fhs029 use of animal material for scientific purposes fhs030 aec reciprocal recognition of review decisions when applying for the reciprocal recognition of review decisions none 06 04 2020 fhs031 aec reporting of protocol deviations and unanticipated problems when reporting protocol deviations and unanticipated problems to the aec note this form has been moved to a new platform see fhs031 animal incident protocol deviations unanticipated problems fhs032 aec pilot feedback report form when submitting a pilot feedback report to the aec none 06 04 2020 central finance fm file name form title when to use the form help document movie last changed fm003a application to open a fund when you want a fund to be created on sap note for assistance on applying for an nrf fund see nrf fund maintenance applying for new nrf funds updated 02 03 2023 fm003ahlp 06 04 2023 fm003b application to change a fund when you want a fund to be changed on sap fm003hlp 25 11 2022 fm004 application for funds centre maintenance when you want a fund centre to be created or changed on sap none 26 01 2023 fm005 expenses commitment item general ledger accounts this is not a form but a list of general ledger expense accounts and commitment items for your information note guideline gl expense accounts updated 26 07 2023 guideline gl expense accounts 07 08 2020 fm006 revenue commitment item general ledger account hierarchy this is not a form but a list of revenue general ledger accounts and commitment items for your information none 29 05 2020 fm007 close a fund when you want a fund to be closed on sap note for assistance in closing an nrf fund see nrf fund maintenance closing a fund updated 23 02 2018 if you are closing more than one fund use fm007 spreadsheet none 0...
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