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Text of the page (random words):
pdf accessibility digital accessibility office skip to the end of the global utility bar the university of north carolina at chapel hill accessibility events libraries maps departments connectcarolina unc search skip to main digital accessibility office information technology services search home about accessibility at carolina digital accessibility services the team talking accessibly podcast digital accessibility standards pdfebruary at carolina learn training top 10 tips ada title ii info faculty guide procurement testing and tools accessibility a z create planning for accessibility document accessibility website accessibility media accessibility checklist library liaisons contact us report an accessibility issue pdf accessibility pdf files must meet wcag 2 2 aa ada title ii and the unc digital accessibility standards use built in tools to structure content and follow the top 10 tips to address the most common barriers use the jump links to explore each topic note all images can enlarge on click jump to menu close structure images tables forms checker tools guides checklist avoid using pdfs the accessibility of a pdf relies on the creator s skill one missed tag or form field can result in an unusable file pdf files also do not reflow well on phones and may require downloading a reader finally pdfs have an intricate backend that needs to be reviewed and remediated before the file can be conformant whenever possible use the source file or an alternative format for example if you create a powerpoint deck use the ppt file instead of exporting to pdf search the internet or the library for alternate versions use links for scholarly articles on canvas use panorama to simply create an alternative format like epub word or text only structure the most critical element of pdf structure is the tag tree which defines headings lists tables images and overall hierarchy for assistive technology once tags are accurate and complete the reading order can sometimes be used to check that content is announced in a logical sequence that matches the visual layout start with an accessible source document that has been properly exported from its authoring tool such as word or powerpoint ensure text is selectable scanned pdfs are often flat images meaning text cannot be selected searched or read by assistive technology to fix adobe acrobat pro all tools scan ocr panorama in canvas alternative formats ocr formats ocr overlaid tagged pdf check for tags open the tags pane to view the tag tree if there are no tags apply tags automatically by clicking on prepare for accessibility automatically tag pdf review tag tree make sure tags are correct for their corresponding element and that they match the visual order edit tags by clicking on the tag in the tag tree or by clicking on the element on your page add missing tags by highlighting the element and then right click on tags create tag from selection delete empty tags this process is called artifacting in the tags menu go to options delete empty tags to bulk delete for individual tags right click on the tag and click delete confirm tag order by moving through the tag tree to ensure content is announce in a logical sequence this sets the reading order read a list of tags and their purpose from accessible pdf note use bookmarks to provide a table of contents and quick navigation between major sections or chapters open the bookmarks pane by clicking on its icon or go to all tools prepare for accessibility add bookmarks reading order the reading order tool is another way to check the logical flow of your content instead of tags the reading order tool uses numbers to indicate sequence once the tag tree has been corrected use all tools prepare for accessibility fix reading order to review the sequence of content select page content order to display numbered content boxes drag and drop items in the order panel to adjust sequence note the reading order does not determine the accessibility of a pdf it also may not always align with the tag order to be accessible a pdf must have correct tags in a logical order images figures in pdfs images are called figures check that all images in the pdf are marked as a figure as always if an image is meaningful it requires alternative text that is concise and understandable if the image is complex it may require a more detailed description go to prepare for accessibility add alternative text this will open the first image in the document and show you it s alternative text box click the next arrow to move forward through any remaining images tables only use tables for data tables are required to have header cells that are set by assigning the correct scope using the table editor open the table editor by right clicking on a table if you are using the reading order tool you can select the top left cell of your table to enable the table editor button once selected a grid of highlighted cells and borders will appear over the table forms pdf forms require a two part method to make them accessible because of this complexity we recommend creating pdf forms only as necessary and consider making it a web form instead part one create a properly structured word document use designs acrobat can recognize as form fields such as blank lines and boxes important export document using create adobe pdf or create pdf xps document part two open the exported pdf in adobe acrobat pro select prepare a form from all tools menu make sure auto detect form field is set to on the fields pane will open with options to adjust formatting and add fields for each field use the properties menu to add tooltips screen reader text properties is also where you can set answer formats and more check out clemson university s pdf form guide for step by step instructions checker automatic accessibility checkers work just like spell check in that they are great at catching common errors but they are not perfect in the all tool bar click prepare for accessibility check for accessibility start checking an accessibility report will appear with errors found and at least two manual checks reading order and color contrast right click on these issues to pass skip or have them explained by adobe tools and guides the following checklists and tools can help you review or remediate pdf files dao pdf remediation checklist companion to document remediation 2 pdf w3c pdf techniques for wcag 2 2 equidox dao has some licenses for this software email us to find out more commonlook grackledocs adobe indesign adobe indesign accessibility creating accessible pdfs indesign to acrobat pro dc tutorial indesign accessibility from penn state when using third party software to create pdfs like venngage or canva be sure to review their documentation for updates of the accessibility conformance venggage accessible infographics canva accessibility checker use design accessibility inclusive design principles by ixdf checklist define structure with ordered tags and bookmarks 1 3 1 info and relationships 1 4 5 images of text 2 1 1 keyboard 2 4 1 bypass blocks 2 4 3 focus order 2 4 5 multiple ways 2 4 6 headings and label add alternative text to meaningful visuals 1 1 1 non text content use simple tables with headers and avoid merged or split cells 1 3 1 info and relationships 1 4 3 contrast minimum edit form field properties to include tooltips 1 3 5 identify input purpose 3 2 2 on input 3 3 1 error identification 3 3 2 labels or instructions 3 3 3 error suggestion 4 1 2 name role value top 10 tips heading tags for sentence structure consistent layout keep it text text size and spacing plain language readability descriptive link text color contrast alternative text captions and transcripts ask the dao download the top 10 tips poster pdf report an issue submit any accessibility issues to our report form contact us email our office at digital_accessibility unc edu 919 962 7636 2026 university of north carolina at chapel hill