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description=Replace files in Document360 Drive easily, ensuring updates reflect across all articles without re-linking. Backup before replacing for safety!;

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Text of the page (random words):
replace a file documentation index fetch the complete documentation index at https docs document360 com llms txt use this file to discover all available pages before exploring further quick start create an article review article publish article customize site invite users set up roles permissions track analytics eddy ai features for creators for readers for integrations key features multiple workspaces languages role based access control single sign on private hosting advanced editor templates variables snippets glossary drive file management custom fields interactive decision trees collaboration tasks custom workflow review reminder import export project site customization custom domain integrations extensions analytics feedback manager api documentation integrate with document360 manage your api docs release notes november 2026 12 11 1 october 2026 12 10 2 october 2026 12 10 1 help troubleshooting self service support ask for a feature community glossary search ctrl k press ctrl k to open search powered by replace a file updated on oct 26 2026 published on jun 3 2026 3 minute s read focus listen print copy page copy as markdown for llms view as markdown view the page as plain text open in chatgpt ask chatgpt about this page open in claude ask claude about this page article summary prev next replacing a file in document360 drive overwrites its content with a new version while keeping the same filename and cdn url any article or page that references the file automatically reflects the updated content without needing any link changes step by step guides interactive videos and explainer videos that use the file show the updated image on the knowledge base site only after they are republished why replace files you may need to replace a file when updating outdated visuals a screenshot diagram or image needs to reflect a ui or product change correcting an error the wrong file was uploaded and needs to be swapped out without re linking it across articles refreshing reused assets a file used across multiple articles or pages needs a single update that propagates everywhere it appears before you begin the replacement file must be the same file type as the original for example a png can only be replaced with a png only one file can be replaced at a time replacing a file is irreversible the original content is permanently overwritten and cannot be restored unless you have an offline backup unlike deleted files overwritten files are not available in the drive recycle bin after replacement the updated file may take up to 1 hour to reflect across all articles and pages where it is used if the file is used in a step by step guide interactive video or explainer video republish that content to show the updated image on the knowledge base site a warning appears in the replace file dialog when this applies replace a file there are two ways to replace a file in drive replace a file from the context menu replace a file from the file details panel replace a file from the file context menu click the drive icon in the left navigation bar navigate to the folder where the file you want to replace is located hover over the desired file and click the more icon click replace your local file manager will open select the new file to replace the existing one and click open the new file will be updated in the drive replace a file from the file details panel click the drive icon in the left navigation bar navigate to the folder where the file you want to replace is located hover over the desired file and click the more icon click view details a file details panel will open on the right side of the panel click the replace icon on the replace file dialog click replace file your local file manager will open select the new file to replace the existing one and click open the new file will be updated in the drive caution replacing a file permanently overwrites its content the original cannot be recovered from the drive recycle bin or anywhere else in document360 only an offline backup can restore it make sure you have a local copy before proceeding note the replaced file retains its original filename and cdn url updates may take up to 1 hour to appear across all articles and pages where the file is used best practices back up before replacing download the original file before replacing it especially if it is used across multiple articles this is your only recovery option if the replacement was made in error verify the file type before uploading the replacement must match the original file type attempting to upload a different type will not work plan for the propagation delay changes take up to 1 hour to reflect everywhere avoid replacing a file immediately before a scheduled publish or review as reviewers may still see the old version use replace instead of re upload if a file is already linked in articles replacing it is always preferable to uploading a new file and re linking since the url stays the same faq is there a way to see the file s history or previous versions before replacing it currently document360 does not provide a version history of files in the drive it s recommended that you keep backups of important files before replacing them what happens to the old file after i replace it the old file s content is permanently overwritten and cannot be restored make sure to back up important files before replacing them can i bulk replace files in the drive you cannot bulk replace drive files replacement can only be done to individual files the bulk operations available when you select the checkboxes of multiple files are move copy add tags download and remove was this article helpful yes no previous article download files next article rename a file related articles getting started with drive drive file management getting started with drive how drive works drive file management getting started with drive troubleshooting drive issues drive file management troubleshooting drive issues document360 customers pricing 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