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the (335), and (174), civil (80), #registration (79), for (58), register (52), edit (42), vital (37), office (35), are (35), #system (34), records (32), family (32), was (30), with (27), which (25), birth (23), statistics (22), this (22), registry (22), national (20), births (20), marriages (20), information (20), deaths (18), that (18), such (17), marriage (17), united (16), general (16), registers (16), from (15), has (15), events (15), all (14), retrieved (14), government (14), not (14), legal (13), systems (13), each (13), were (13), church (13), death (13), document (13), articles (12), portuguese (12), also (12), article (12), other (12), country (12), may (11), registered (11), certificates (11), maintained (11), main (11), used (11), its (11), have (11), one (11), countries (11), england (10), wales (10), africa (10), been (10), population (10), status (10), citizens (10), text (9), thai (9), japan (9), france (9), act (9), 2018 (9), individual (9), called (9), when (9), south 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ke out change replace or make additions in the document every data change has to be reported to the village or kelurahan office which will replace the old one with the updated one newcomers are not recorded in the document until they have been reported or have been deemed not to have local residency status changes in data have to be reported within 14 working days by the family s head to desa or kelurahan office each report of changes must be submitted with the copy that is held by the family s head and ketua rt changes in data include birth death or migration of a member however if a family moves to different desa or kelurahan the document must be revoked by desa or kelurahan office which must be submitted with the copy that held by family s head and ketua rt the official in the prior location will produce surat keterangan pindah note of migration which will be used to make the new kartu keluarga in the arrival by desa or kelurahan office continental europe edit the former familienbuch system in germany the livret de famille fr system in france the anagrafe it system in italy the former libro de familia es system in spain the former propiska system in russia the swedish population register africa edit namibia edit map of africa 1895 indicating whether that country had a civil register in namibia civil registration mandate lies with the government through the ministry of home affairs and immigration which has offices in all fourteen region of the country although some vital events e g marriages are recorded by various agencies e g church and courts vital records are contained in the national population register which is maintained by the department of civil registration within the ministry of home affairs and immigration 14 in namibia civil registration and identity management systems are integrated and managed by one department over the years namibia has transformed its civil registration processes moving away from the manual system to an electronic system in 2017 namibia which has at least 22 birth and registration offices based within the maternity wards of hospitals across the country launched its e birth notification system 9 this improvement is expected to improve the quality of vital statistics produced in the country the system is also a welcome departure from the present mechanism of relying on surveys for estimations of birth registration rates and projections of the numbers of births each year 9 south africa edit in south africa vital records are contained in the national population register which is maintained by the national department of home affairs any home affairs office can record a vital event or issue a certified copy of a vital record burkina faso edit in burkina faso since 2015 a centralized civil registration and vital statistics crvs system is being implemented by the non governmental organization icivil africa this new tech start up has set themselves a massive task to register all newborn babies digitally 15 europe edit belgium edit belgium maintains a national register registre national rijksregister of citizens and resident foreigners the register is administered centrally by the ministry of the interior spf intérieur fod binnenlandse zaken and locally by belgian municipalities and embassies citizens and resident foreigners are issued with a national register number numéro de registre national rijksregisternummer which features on their identity card france edit france was the first country to create a national registration system in 1539 king francis i ordered in the ordinance of villers cotterêts as part of a wider legislation regarding the policing of church benefices that the various local church institutions mainly parishes keep vital record registers the ordinance ordered the creation of at least a register of baptisms as a proof of one s date of birth and a register of burials of churchmen as a proof of one s date of death though both registers were kept by religious authorities they were authenticated by a public notary always a layman and were kept in the local royal administration s archives in fact the church had kept parish registers since the middle ages the oldest one in france is givry s of 1303 these registers were used to meet the ordinance s requirements 16 the national registration was fully secularized in 1792 during the french revolution by order of the french republic these records have been continued through the present and are kept at the departmental archives the national registration includes birth marriage divorce and death records germany edit main article standesamt iceland edit main article registers iceland netherlands edit in the netherlands maintaining the civil registry basisregistratie personen is the duty of the municipalities before the french rule the netherlands did not have a central registration of its population which was introduced in some parts of the country in 1796 by the french in 1811 this registration was introduced throughout the country the dutch differentiate between the basisregistratie personen an ongoing database of citizens information and the burgerlijke stand which is a collection at the municipal level of documents evidencing certain events taking place in a given municipality such as birth marriage registered partnership and death 17 beginning on 1 january 1850 municipalities were obliged to keep citizen s records in book form dutch bevolkingsregister early in the twentieth century this system was replaced by a card system that registered families the move toward individual registration took place in 1939 with the introduction of the persoonskaart a single card registering a single individual kept in the municipality information gathered on this card included family name first names gender position within the family date and place of birth marital status address and church affiliation besides information on when a person entered and left a municipality 17 in 1940 the dutch government did not want to mandate citizen s identification but during world war ii the german occupying government mandated it so they could assess who was to be sent to germany as forced labor and to select jewish citizens from the general population when the war was over mandatory identification was done away with 17 in the 1990s all local registries were automated and starting on 1 october 1994 the individual registration card was replaced with a digital list containing a person s information as collected by the gemeentelijke basisadministratie van persoonsgegevens in 2015 replaced with the basisregistratie personen kept and maintained at the municipal level municipalities exchange information through a closed network at the end of each day to a nationwide database which can be consulted by officials online though it was generally considered un dutch on 1 january 2005 mandatory identification when asked by a mandated person was reintroduced for everyone over 14 official identification is to be presented for all important transactions between citizens and government portugal edit the civil registry in portugal is officially established by the civil registry code of february 18 1911 a few months before the promulgation of the portuguese constitution of 1911 18 and is officially called institute of registries and notaries portuguese instituto dos registos e notariado and exists in its current form since 2007 on april 20 1911 the law of separation of the church of the state radicalized the secular state and determined that all parish registers baptisms marriages and deaths prior to 1911 should be civilly effective and transferred from parishes to newly established civil registry offices this was a previous struggle that had come since the formation of the civil registry association in 1895 a masonic organization presented by its mentors as a strong anti clerical and antireligious stronghold 19 on december 22 1945 the directorate general for registries and notary portuguese direcção geral dos registos e do notariado was created in the ministry of justice to oversee civil property commercial and motor vehicle registration services and notary services reformed in 2007 into the institute of registries and notaries portuguese instituto dos registos e notariado in general there is a civil registry office in each portuguese province and in the cities of lisbon porto vila nova de gaia and setubal there are eleven four two and two conservatories respectively in small and medium sized municipalities conservatories also accumulate other functions besides the civil registry such as land registration portuguese registo predial commercial legal entities portuguese registo comercial and vehicles portuguese registo de automóveis in lisbon the central registry office portuguese conservatória dos registos centrais is located it was created in 1949 and is responsible for registrations involving portuguese citizens abroad and for the management of any procedure that concerns portuguese citizenship romania edit civil registries were introduced in 1806 1812 during the russian occupation and they followed the tsarist model of keeping them with church records 20 by the communal law legea comunală of 31 march 1864 subsequent record keeping became the responsibility of the mayor in each dwelling who was allowed to delegate it to one of his helpers 21 an effort by the state to gather the ancient historical records happened around 1926 1932 but in some cases as late as 1948 1952 a good number of these early records were lost in this process sometimes literally by the truckload 22 the current name for the official building where marriages births and deaths are recorded is called starea civilă civil status russia edit vital records births deaths and marriages are called acts of civil state or acts of civil status акты гражданского состояния akty grazhdankogo sostoyaniya in russia these records are available only for relatives of a died person acts of civil status replaced metricheskiye knigi parish registers in 1918 all registers before 1918 are open for everyone births deaths and marriages must be registered by register office called body of registration of acts of civil status орган записи актов гражданского состояния organ zapisi aktov grazhdanskogo sostoyaniya or орган загс organ zags for short or the palace of marriages дворец бракосочетаний for civil marriage ceremonies the system is decentralized each russian federal subject has its own regional body as a part of regional government the unified state register of acts of civil status egr zags единый государственный реестр записей актов гражданского состояния егр загс maintained by the federal tax service of russia began operations since october 1 2018 the system of resident registration in russia and former propiska maintained by centralized federal body is not related to this system spain edit see also civil code of spain in spain the first civil registers were created in 1841 in the big and medium size cities of the country 23 the current civil register was established on january 1 1871 in all municipalities and in 1873 it was created and special civil register for the royal family which still exits today both of this registers record names surnames births deaths marriages divorces and other relevant data and both of them are supervised by the ministry of justice through the directorate general for the registries and notaries sweden edit main article population registration in sweden in sweden the civil registry is maintained by the swedish tax agency skatteverket up into the 1990s the church of sweden was responsible recording of births and deaths was stipulated in the early 17th century formal national censuses have been made since the mid 18th century and sweden has one of the longest and most comprehensive suites of civil records of any country united kingdom edit main article register office united kingdom in the united kingdom civil registration was first introduced in england and wales via the 1653 marriage act which transferred the statutory duty of recording marriages births and burials established in 1538 from the established churches to the civil authorities with a justice of peace rather than the parish priest required to maintain a register 24 the act was repealed on the restitution of the monarchy in 1660 with the duty reverting to the established churches until the births and deaths registration act 1836 which affected england and wales the general register office for england and wales was set up and the civil registration of births marriages and deaths in england and wales became mandatory on 1 july 1837 25 initially the onus lay on registrars to discover and record events so parents only had to supply information if and when asked 25 in 1875 the births deaths act 1874 came into force whereby those present at a birth or death were required to report the event 25 subsequent legislation introduced similar systems in ireland all of which was then part of the united kingdom on 1 april 1845 for protestant marriages and on 1 january 1864 for all birth marriage and death events 25 civil registration was introduced in scotland on 1 january 1855 25 the administration of individual registration districts is the responsibility of registrars in the relevant local authority there is also a national body for each jurisdiction the local offices are generally responsible both for maintaining the original registers and for providing copies to the national body for central retention a superintendent registrar facilitates the legal preliminaries to marriage conducts civil marriage ceremonies and retains in his or her custody all completed birth death and marriage registers for the district the office of the superintendent registrar is the district register office often referred to informally in the media as the registry office 26 today both officers may also conduct statutory civil partnership preliminaries and ceremonies citizenship ceremonies and other non statutory ceremonies such as naming or renewal of vows certified copies of the entries made by the registrars over the years are issued on a daily basis either for genealogical research or for modern legal purposes such as supporting passport applications or ensuring eligibility for the appropriate junior sports leagues on 1 december 2007 registrars and superintendent registrars became employees of their local authority for the first time following the enactment of the statistics and registration service act 2007 england and wales edit births in england and wales must be registered within 42 days whilst deaths must be registered within five days unless an inquest is called or a postmortem is held marriages are registered at the time of the ceremony by either the officiating minister of the church of england or the church in wales an authorised person at a registered building religious or a registrar at a register office registered building or approved premise the official regi...