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exhibitions affiliates last updated 7 october 2024 about this privacy policy reed exhibitions is committed to respecting and protecting your privacy this privacy policy applies to each reed exhibitions website event app and other service each a service that refers or links to this privacy policy this privacy policy may be supplemented by additional privacy statements terms or notices provided to you the reed exhibitions company that owns or administers the service as identified therein is the primary controller of your personal information provided to or collected by or for the service information we collect we collect information about you in three ways 1 from your input through our web forms emperia and other badge scanners app forms and other mechanisms 2 from third party sources and 3 through automated technologies data you provide to us the types of personal information that we collect directly from you depends on how you interact with us and the service and may include contact details such as name email address postal address social media handle and phone number account login credentials such as username and password password hints and similar security information other account or event registration and profile information such as educational employment and professional background dietary and accessibility requirements and photo payment information such as credit or debit card number comments feedback and other information you provide to us including information that you send to customer support and messages appointment inquiries and other information that you wish us to share with our exhibitors visitors partners and others sensitive data revealing health disability religion or race or ethnic origin as part of a request for special assistance or dietary requirements or in a medical emergency and or interests and communication preferences including matchmaking event planning networking choices and preferred language to protect the safety and wellbeing of event participants we may conduct disease prevention measures which may include collection of health data through temperature screening test and trace with the relevant health authority monitoring for visible symptoms or referral to quarantine or medical personnel data from other sources we also may obtain personal information about you from our group companies and from other third parties including service providers that help us determine a location based on your ip address in order to customise certain products to your location partners with which we offer co branded services or engage in joint marketing activities social networks when you grant permission to the service to access your data on one or more networks and or publicly available sources and data suppliers from which we obtain data to validate or supplement the information we hold data from service use or attendance our service may automatically collect information about how you and your device interact with the service including computer device and connection information such as ip address browser type and version operating system platform and other software installed on your device unique device identifier and other technical identifiers error reports and performance data usage data such as the features you used the settings you selected your url click stream data including date and time stamp and referring and exit pages and pages you visited on the service and or for location aware services your location data such as where you are located on the event floor we collect this data through our servers and the use of cookies and other technologies including bluetooth and rfid you can control cookies through your browser s settings and other tools however if you block certain cookies you may not be able to register login or access certain parts or make full use of the service for more details visit the cookie notice of the service you can control or limit location data collected through mobile applications by changing your preferences in your device s location services preferences menu or through your choices regarding the use of bluetooth and other network interfaces you may use to interact with our service however use of rfid technologies such as in wristbands may be necessary for you to access certain events we also collect footage and imagery captured through recording photography or cctv at events offices and other locations how we use your information depending on how you interact with us and the service we use your personal information to provide activate and manage your access to and use of the service including your attendance at events process and fulfil a request order download or other transaction provide customer technical product and other support and to help keep the service working safe and secure enhance and improve the service and our other products and services and to develop new products services and benefits offer you customised content and other personalisation to make the service more relevant to your interests and geography respond to your requests inquiries comments and concerns notify you about changes updates and other announcements related to the service and our other products and services deliver targeted advertisements promotional messages notices and other information about products events and services of ours our affiliates and third parties such as exhibitors sponsors licensees and media partners invite you to participate in user testing and surveys as well as sweepstakes competitions audience voting and similar promotions or activities identify usage trends and develop data analysis including for purposes of research audit reporting and other business operations including determining the effectiveness of our promotional campaigns and evaluating our business performance support health and safety at our events and or comply with our legal obligations resolve disputes and enforce our agreements we may also use your information to provide relevant networking speaker sessions presentations and exhibitor product recommendations as part of our event matchmaking services based on the preferences and interests you provide during your registration your interactions on our websites platforms and at our events and or include in participant directories to provide visitors exhibitors and sponsors names and business contact details of those attending the event sharing of your information sharing of your information our service providers depending on the service provided we share personal information with our affiliates trading names and divisions within the reed exhibitions group of companies worldwide and certain relx companies that provide technology customer service and other shared services functions and or our service providers suppliers agents and representatives including but not limited to payment processors venue providers onsite event contractors customer support email service providers it service providers mailing houses and shipping agents to process the information as necessary to provide the service complete a transaction or fulfil your request or otherwise on our behalf based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures your choices we share your personal information with our affiliates and with exhibitors sponsors media partners joint venture partners and other third parties including entities for which we are acting as an agent licensee or event manager that wish to send you information about their products and services that may be of interest to you as determined by your choices in managing your communications preferences and other settings the service may include forums and participant directories that let you create a profile and post and share personal information comments materials and other content to help others connect with you any such contributions you disclose publicly may be collected and used by others may be indexed by search engines and might not be able to be removed please be careful when disclosing personal information in these public areas the service may enable you to share your virtual business card information with an exhibitor sponsor or association by tapping your event id badge on a badge scanning device at a booth or other event location this also allows you to receive their product or service details directly to the email address you provide when entering a virtual space zone or room at an event your registration details may be shared with other attendees including the sponsor or exhibitor to facilitate event networking real time video conferencing online chats and or virtual business card drops subject to additional notices when redeeming a voucher or invite to attend any of our events courtesy of our exhibitors or sponsors we will share your registration details with the exhibitor or sponsor for billing and or marketing related purposes legal reasons we will disclose your personal information if we have a good faith belief that such disclosure is necessary to meet any applicable law regulation legal process or other legal obligation detect investigate and help prevent security fraud or technical issues and or protect the rights property health or safety of reed exhibitions our users employees or others and as part of a corporate transaction such as a transfer of assets or an acquisition by or merger with another company additional processing editorial content and event presentations where you submit content such as write an article or produce a video for any of our magazines or other products or speak at one of our events we will process some additional personal information about you including professional biography or profile produced or approved by you that may contain your image likeness or voice which may be published and made available to our subscribers event audiences or published online via our websites and social media channels for promotional purposes and internal editorial reviewer commentary or feedback to help improve the diversity of our editorial content and event panels we may ask you to provide on an entirely voluntary basis demographic data such as age gender disability race ethnic origin religion and sexual orientation event concierge as part of our event concierge services for our hosted buyers we may need to collect government identification information such as passport and visa details as well as any relevant health and disability information to ensure all accommodation and dietary requirements are met this information may be provided to our local agents to secure the most suitable services based on their expert local knowledge where this is relevant we would usually require your consent however there are some limited situations where this will not occur such as in a medical emergency industry awards participants nominees and sponsors of industry award ceremonies we host are invited to participate through the submission of award nominations organisational reviews or award ceremony attendance all nominations and organisational reviews are only used in the administration of the awarding process your communications and matchmaking preferences you can customise and manage your communications preferences and other settings when you register with the service by updating your account features and preferences by using the opt out or unsubscribe mechanism or other means provided within the communications that you receive or by contacting us we reserve the right to notify you of changes or updates to the service whenever necessary you can opt out of personalised matches and instead receive recommendations based on our most popular results by selecting opt out during the registration process unsubscribing via any subsequent emails or by contacting us through the contact address provided below accessing and updating your information self service the service may allow you to directly access and review your account profile and participant directory information and make corrections updates or deletions at any time keeping such information up to date is solely your responsibility you may also close your account delete your profile or remove your participant directory information through the service or by contacting the service s customer support jobs board when you create a candidate profile on our jobs board you can upload your cv contact details and create career interests which you can update change or delete at any time you can choose to provide recruiters access to your profile however we cannot restrict the customers who access profiles on our jobs board which could include your current employer and we cannot be held responsible for any eventuality although access is restricted to our jobs board customers and we require they agree to use the platform solely for recruitment related purposes we do not verify their identity or control their subsequent use disclosure or retention of the information privacy centre you may have the right under european and certain other privacy and data protection laws as applicable to request free of charge access to and correction or deletion of your personal information restriction of our processing of your personal information or to object to our processing and portability of your personal information if you wish to exercise any of these rights please contact us through our privacy centre we will respond to your request consistent with applicable laws to protect your privacy and security we may require you to verify your identity data retention we retain your personal information for as long as necessary to provide the service and fulfil the transactions you have requested or for other essential purposes such as complying with our legal obligations maintaining business and financial records resolving disputes maintaining security detecting and preventing fraud and abuse and enforcing our agreements children s online privacy we do not knowingly collect information from children under the age of 13 or target the service to children under 13 data security we take precautions to safeguard your personal information against loss theft and misuse and unauthorised access disclosure alteration and destruction using appropriate technical and organisational measures locations of processing your personal information may be stored and processed in your region or another country where reed exhibitions affiliates and their service providers maintain servers and facilities including but not limited to australia brazil china france germany india indonesia italy japan malaysia mexico saudi arabia south africa south korea the philippines singapore thailand turkey the united arab emirates the united kingdom the united states and vietnam we take steps including through contracts intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection requir...