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deposit guide goldsmiths research online home home about fingerprint policies policy statistics bar_chart year calendar_month department centre or research unit school item type interests goldsmiths authors person project or series assignment theses menu_book login login deposit guide goldsmiths research online gro is goldsmiths institutional repository providing open access to goldsmiths research it holds research publications and other research outputs created by academics at goldsmiths the repository also holds goldsmiths collection of doctoral theses all goldsmiths staff and doctoral researchers may deposit their research outputs to gro staff and doctoral researchers are able to log in using their campus credentials the same username and password for your goldsmiths email to add details of their research this page provides links to a range of guidance resources on using gro the open research team in the library also offer 1 1 and group training sessions on using gro that can be delivered either in person or online via teams if you would like to arrange a training session on using gro please email gro gold ac uk video and text guides on using goldsmiths research online gro a range of video and text guides on different aspects of using goldsmiths research online gro are available video guidelines on adding articles to gro pdf guidelines on adding text outputs to gro pdf guidelines on creating multi component project records on gro video guidance on adding practice research outputs to gro pdf guidelines on adding practice research records to gro open research guidance a range of guides on different aspects of open research are available open access research publications and copyright policy ref2029 open access policy read and publish agreement funder open access policies open access monographs practice research isbns issns dois and orcid frequently asked questions to ensure that i don t infringe copyright what version of my output should i upload to gro do i need to set up an account to use gro what types of research can be added to gro can i add a new file to a gro record once it is live can i make other changes to a record without notifying the gro team will my gro items show up on my staff profile page are there recommended file formats for gro is there a recommended naming convention for files uploaded to gro 1 to ensure that i don t infringe copyright what version of my output should i upload to gro copyright advice on the main item types deposited to gro is listed below but please note that the gro team will always check copyright rules that may apply to your work before making it public via our repository and will contact you if you have uploaded a version of your output that cannot be made available journal articles and conference proceedings we are usually allowed to host the author accepted manuscript aam on gro the aam is the version of your publication after peer review but without the publisher formatting design and copyediting for journal articles and conference proceedings that have an issn accepted after 1 january 2026 the goldsmiths research publications and copyright policy enables authors to publish their aams immediately via gro further information about the policy is available in this guide we can upload the publisher full text of articles i e the final typeset and designed version rather than the aam if you published your work in an open access publication in a publication that is part of our read and publish agreements which lets you publish open access at no additional cost your funder has paid an article processing charge apc to make your paper open access book chapters most book publishers will have open access policies with many allowing the aam of one chapter to be deposited to gro if you have any questions around a specific book publisher s copyright policy please email gro gold ac uk practice research outputs you are able to upload copyright free full text material to gro e g text or multimedia material for which you hold the copyright or which you have cleared permissions from the copyright owner for further information we have a copyright decision making workflow guide for practice researchers who want to upload text or multimedia content to gro back to the top 2 do i need to set up an account to use gro no all goldsmiths staff and doctoral researchers will automatically have accounts set up for them when they join the university so as soon as your account i e abcde001 is active you will be able to add materials to gro back to the top 3 what types of research can be added to gro the aim of gro is to capture the full range of research undertaken at goldsmiths and there are categories for the following item types in the repository art object a painting sculpture installation non site specific model collage ready made etc article published journal article editorial book review letter generally peer reviewed artist s book an artist s book audio a sound recording book an authored book book section a chapter or section in a book broadcast a tv or radio broadcast composition the score and or description of a piece of music or sound you have composed conference or workshop item a paper poster speech lecture talk or presentation given at a conference workshop or other event also includes artist s talks dataset a bounded collection of quantitative data e g spreadsheet or xml data file design a prototype device process pattern method or interaction digital object any digital object you have created such as a game website slide show powerpoint presentation blog etc edited book a book you have edited edited journal editorial activity such as editing a journal issue or newsletter or acting as an editorial board member exhibition catalogue an exhibition catalogue you have edited experiment experimental data with intermediate analyses and summary results film video a film or video image a single photograph or visual image if this is part of a bigger project or exhibition please create separate entries for these other something within the scope of the repository but not covered by the other categories please describe the item thoroughly in the abstract or additional information fields patent a published patent do not include as yet unpublished patent applications performance a music theatre multimedia or art performance printed ephemera a poster flyer brochure pamphlet card or similar item professional activity professional activity such as consultancy or research visit honours awarded acting as an examiner or supervisor membership of a research panel please use the additional information field to provide as much detail as possible project a project that you are engaged in and or have initiated you can provide a project description list project partners include urls etc report a scholarly non serial publication this may be a technical report project report or project documentation show exhibition an art exhibition site specific installation film video screening software a software program or application you have created thesis a thesis or dissertation back to the top 4 can i add a new file to a gro record once it is live it is important that gro editors complete a full copyright check of all files that are made available on the repository so if you wish to upload new files to a record that is publicly available please email gro gold ac uk with the files and a gro editor will add them to the repository on your behalf back to the top 5 can i make other changes to a record without notifying the gro team bibliographic and descriptive details such as volume and issue number can be updated by researchers once a record is live and there is no need to email the gro team before doing this back to the top 6 will my gro items show up on my staff profile page yes once checked by a gro editor and made live your gro deposits automatically feed into your staff page within one working day to enable or disable gro deposits to feed into your staff profile please enter your campus username in the author id section e g abcd001 gold ac uk on the deposit form and select yes or no on the drop down menu under show on staff website back to the top 7 are there recommended file formats for gro files held in the repository are intended to remain available on the web in the long term we therefore recommend that you use the formats below to ensure that your work remains accessible text documents recommended pdf pdf accepted rtf rtf pdf a pdf plain text unicode utf 8 xml xml postscript ps microsoft word doc images recommended jpeg jpeg jpg png png gif gif tiff tiff tif heic files are not recommended as they haven t gained widespread usage especially outside of the apple ecosystem and many platforms haven t made heic files compatible with their software audio recommended mp3 mp3 apple lossless m4a m4a wav wav aiff aiff flac flac video recommended mp4 mp4 mpeg mpeg mkv mkv avi avi quicktime mov h 264 codec powerpoint presentations recommended odp open document presentation odt fodt accepted ppt ppt web recommended html html htm we also recommend capturing websites as enriched pdf files one tool that works well for this is pdf crowd database recommended csv csv xls xls if suitable please email gro gold ac uk if you would like further information regarding depositing a database other formats recommended archive files zip zip bz2 bz2 tgz tgz notes other formats may be deposited but these may not be as widely accessible or remain preserved for as long open source archival formats are generally preferred in institutional repositories the repository is a web based service for audio visual and multi media digital objects we recommend that you include a version suitable for web delivery and save an archival quality copy elsewhere please contact gro gold ac uk to discuss this issue back to the top 8 is there a recommended naming convention for files uploaded to gro we recommend the following file naming convention files should start with abbreviated subject code e g soc for sociology mus for music pol for politics psy for psychology etc this is followed by a hyphen and the depositors last name year of publication or creation and a letter designating an order for items if they have been published in the same year a b c d and so on soc bell2007a soc bell2007b etc back to the top