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Text of the page (random words):
n trademark logo trademark guidelines logo guidelines licenses open source definition licenses by category licenses by name license review process licence proliferation lp report to the board open standards the open standards requirement open standards requirement compliance open standards requirement rationale osr frequently asked questions membership become an osi member membership faq affiliates become an affiliate affiliate criteria mailing lists licensing code of conduct general code of conduct discussion list reports disclaimer for osi public forums policy on public communications and archives resources getting help bibliography open source case for business faq open source education articles books blog sponsors join osi board meeting minutes wednesday october 14 2009 quorum reached and meeting called to order at 08 03 am pt attendees board members mr michael tiemann president mr ken coar director ms danese cooper treasurer mr martin michlmayr director ms nnenna nwakanma director on irc mr andrew oliver director joined at 9 05 am mr harshad gune director joined at 8 35 am mr rishab aiyer ghosh director joined at 8 55 am ms alolita sharma secretary guests and observers mr bdale garbee board observer on irc mr simon phipps board observer mr zak greant board observer expected but not present mr mark radcliffe general counsel mr merrill freund schwartz communications sent regrets mr russell nelson director mr ernest prabhakar board observer agenda approval of minutes officer reports committee reports staff reports old business new business motions for consideration by board approval of minutes please review the following minutes as edited for public posting september 2 2009 monthly board meeting july 16 2009 face to face meetings palo alto july 17 2009 face to face meetings palo alto february 5 2009 face to face meetings brussels february 6 2009 face to face meetings brussels officer reports president s report since the last board meeting i learned that not only was the non profit tax status of the osi under review but that the legal status of the organization itself had been suspended by the office of the secretary of state of california i discussed the matter immediately with our general counsel and promptly notified the board i have nothing further to report on that matter except that this will be a major topic of today s meeting i represented the osi at meetings in london large companies developing open source governance strategies paris the open world forum kyoto the sts forum and tokyo at the offices of the linux foundation a major focus of my travels included the continuing development of a manifesto and roadmap for open source competency centers in concert with other efforts that range from brazil to finland france to japan south africa to usa and india to ireland special thanks to ms sharma for her diligence in completing the editing and reporting of the minutes of our face to face meetings in brussels and palo alto such attention helps us greatly in terms of being able to demonstrate the osi s commitment to transparency and good governance continued thanks to our it team who faithfully install new and frequent security updates to drupal and other parts of our infrastructure with the new blog postings that mr phipps ms sharma mr nelson mr oliver and others have been posting we seem to have stabilized our web traffic at around 9 000 hits per day average this is 10 below last year and 20 below from where we were a few years ago but it is 10 better than where we were earlier this year when almost nobody was generating new content the value of opensource org continues to depend on how we choose to use it i believe we still lack the evidence we need to demonstrate the required allegations of use of our trademark in the field of education i hope that we can make progress on that while we address the pressing issue of our legal status i have secured an agreement in principle to provide dial in numbers should our current dial in numbers expire however the offer does not include connectivity to much of africa and only a handful of cities in india so it may be of little use in solving our greatest dial in challenge general counsel s report status mr radcliffe not filed secretary s report ms sharma reports please review the following board meeting minutes for approval september 2 2009 monthly board meeting for september 2009 all pending minutes have been completed for the 2009 face to face meetings in brussels and palo alto she has referred to personal notes for some of the brussels meeting details and requests all board members and observers who were in attendance to highlight any details that may be missing july 16 2009 face to face meetings palo alto july 17 2009 face to face meetings palo alto february 5 2009 face to face meetings brussels february 6 2009 face to face meetings brussels all approved board minutes have been posted on opensource org august 5 2009 meeting minutes treasurer s report ms cooper gave a report on the osi s banking and financial status and is expecting some donations also she reports that there are no other expense reports pending committee reports licensing committee license review status mr nelson no report filed membership committee mr oliver reports that the membership committee had one meeting and discussed what they agree on a follow up meeting was scheduled but unfortunately fell through due to mr oliver s unforeseen travel delays the meeting has been rescheduled the goal is to turn that agreement into a set of explanations to present to the board at the next meeting with an open agenda it infrastructure committee ms sharma reports the following status on behalf of the infrastructure committee the infrastructure committee held an irc meeting on sept 25 agenda items discussed included providing active members participants opensource org email addresses infrastructure migration to new server opensource org management opensource org drupal module updates for security localization theme etc and opensource org server downtime mr greant reports that he has been setting up a drupal development environment as well as svn on the rimu server mr de silva reports that he has completed setup of two wikis based on dokuwiki for the osi education and membership projects mr de silva has also setup a common access control between the wikis and a registration approval process to prevent spam bots however he is waiting for a wiki requirements strategy document so that further configuration such as assigning a suitable domain name themes backup failover scheme admin procedures etc can be completed action items from meeting include remind michael tiemann for email policies proposal alolita sharma get mailman installed on new server andy oliver develop mail migration proposal draft zak greant review mail migration proposal draft alolita sharma chamindra de silva dns migration proposal draft zak greant review dns migration proposal draft alolita sharma chamindra de silva the committee anticipates proposals to be presented to the board for review in the november meeting mr tiemann would like to see the solution address board list access and membership email access separately the membership committee will look at membership access to opensource org mr greant and ms sharma concurred staff reports it services mr greant merged into it infrastructure committee status report old business osi legal status mr tiemann ms cooper mr tiemann reports that the california secretary of state has suspended the business license of the osi due to our lack of timeliness in filing certain vital documents mark radcliffe and danese cooper are presently working with all haste to rectify the situation but the board should be aware that at the present time we are in a legal limbo ms cooper reports that she has been communicating with mr ryan from dla piper who has said that all paperwork is in the pipeline to the state of california he has also spoken with the secretary of state of california mr ryan understands the osi s sense of urgency to get this matter resolved ms cooper will stay on top of this matter until resolved education resources for trademark filing ms sharma the osi needs to post training material which is osi related on opensource org specifically the osi must show its logo being used in conjunction with specific educational initiatives if you are running a specific educational initiative such as teaching open source consulting etc in a way that represents the osi then use the mark send ms sharma a link to that usage offering and we can add that to the evidence needed for a class 41 filing ms sharma has put together a draft of the material on osi and open source education for posting on opensource org she requests board members to add their talks to the partial list she has put together she also requests that board members and observers review the material and provide comments the document can be reviewed on the osi wiki mr tiemann will review the material and get back with comments osi trademark and logo usage agreement for public use mr nelson in our sprint at oscon in july mr nelson had been appointed trademark executor for osi it was discussed at that time to provide a pdf version of the osi trademark and logo usage agreement on the osi website opensource org has this document been posted on the website this topic was deferred since mr nelson was not present dial in numbers for board communications mr tiemann the osi board may need a new conference call dial in number does anybody have the ability to provide an alternative mr tiemann reports that he can get alternate support from red hat if needed but the service doesn t support africa and limited coverage of cities in india mr phipps will check one of his colleagues if a conferencing facility can be setup for the osi opensource org privacy policy http ideas opensource org ticket 185 mr greant dla piper has provided us with a questionnaire to complete for the opensource org privacy policy mr greant has taken a preliminary pass at the document and solicited review from the board on august 13 ms nwakanma and ms sharma have submitted comments mr radcliffe has said he will take a look at the responses the questionnaire is available on the osi wiki ms sharma suggested that the board review the privacy policy draft sent back from dla piper osi online t shirt shop mr greant a general discussion has been ongoing on the board list about technologies strategies for osi s online shop see http ideas opensource org ticket 103 for more details ms cooper reports that we need to able to handle the fulfillment process mr phipps reports that mr coar cannot support the fulfillment process right now mr oliver has offered to handle the fulfillment instead mr phipps would be happy to put a store together mr rosen still has the osi s paypal account pointing to his address ms cooper suggests we get send a note to mr rosen ms sharma will draft a note to mr rosen requesting transfer of paypal account attached with the text of letter to be sent to paypal the osi will reimburse any costs that mr rosen has to issue to paypal for the change the osi may also need to get in touch with him about tax returns filed on behalf of the osi during his osi tenure provisioning guidelines for opensource org email addresses mr greant merged update into it infrastructure committee report see http ideas opensource org ticket 181 for details opensource com and red hat follow up mr oliver ms sharma a discussion is in order about how the osi can best work with red hat to ensure that the larger open source community is involved in an advisory capacity at opensource com mr oliver has offered to work further on putting a strategy paper for further discussion the discussion is scheduled for later this month and will then be reported to the board new business conference report from open source forum paris mr tiemann see mr tiemann s blog post on opensource org withdraw the open source company as an official position of the osi mr nelson mr oliver this topic needs further discussion and is deferred for a future board meeting when both mr nelson and mr oliver are available recruiting new committee members discussion committees could report on recruitment success should the osi wait for the membership committee to submit a set of principles they can agree on to recruit more people or do this in parallel to the membership effort mr phipps reports that the membership committee can present the high level principles of membership possibly by the december meeting ms cooper suggests a membership proposal by february would coincide well with fosdem where such a report could be presented venue for next face to face board meeting discussion there are two venues to be considered for the next f2f meeting brussels fosdem is february 6 7 2010 and pune gnunify in february 2010 policy about speaking assignments of board members discussion a policy needs to be drafted about board members declaring their speaking opportunities on behalf of the osi ahead of time the text could include we resolve that any board member resolving to speak on behalf of the osi must publish the venue and topic beforehand and provide the osi adequate notice before the event such that necessary information is approved by the board and would clarify plans for any board member ms sharma will draft the initial wording and send it out for review to the board motions for consideration by the board motion to approve minutes for september 2 2009 monthly board meeting motion to approve minutes for july 16 2009 face to face meetings palo alto motion to approve minutes for july 17 2009 face to face meetings palo alto motion to approve minutes for february 5 2009 face to face meetings brussels motion to approve minutes for february 6 2009 face to face meetings brussels mr coar moves to approve the minutes ms sharma seconds the minutes are approved by general consent the next osi bod meeting is scheduled for november 11 2009 mr tiemann may be late for or miss the november board meeting if his travel plans change ms cooper moves to adjourn the meeting mr coar seconds meeting adjourned at 10 05 pdt you must have javascript enabled to use this form user login log in using openid what is openid username password log in using openid cancel openid login create new account request new password to promote and protect open source software and communities for over 20 years the open source initiative osi has worked to raise awareness and adoption of open source software and build bridges between open source communities of practice as a global non profit the osi champions software freedom in society through education collaboration and infrastructure stewarding the open source definition osd and preventing abuse of the ideals and ethos inherent to the open source movement open source software is made by many people and distributed under an osd compliant license which grants all t...